Approval workflows
Approval workflows for any request form
Leave requests, expense claims, purchase requests, admissions and vendor sign-ups move through review stages on their own. No forwarded emails and no spreadsheet of who said yes.
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What you can do with KyraForm
Up to ten stages
Chain stages such as manager, finance and director, each with its own approvers.
People, teams or roles
Assign approvers by name, by team or by role, so the workflow keeps working when people change jobs.
Any one or everyone
Decide whether one approver is enough or every approver has to agree.
Conditional stages
Run a stage only when the answers match, for example director sign-off only for claims over ₹50,000.
Approve, reject or send back
Reviewers can approve, reject or ask for changes, with a comment, from one approvals inbox.
Updates everywhere
Submitters get email updates, and every decision can trigger a webhook to your other systems.
How to set up an approval workflow
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1
Build the request form
Start from a template like leave request or expense claim, or describe it to the AI form builder.
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2
Add stages
Add each review stage, choose its approvers and add conditions where a stage only sometimes applies.
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3
Share with your team
Publish the form for your organisation, or ask respondents to sign in by email.
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4
Approve from the inbox
Reviewers act from the approvals inbox, and every decision is logged.
Approval workflows are available on Pro ($9 a month) and above. Compare plans
Common approval workflows
- Leave and time-off requests
- Expense and travel claims
- Purchase and budget requests
- Student admissions and scholarships
- Vendor and partner onboarding
- Content and event approvals
Replace the email chain
When requests are approved over email, nobody knows where a request is stuck and the history lives in someone's inbox. With a form approval workflow, every request has a clear status, the next approver is notified automatically, and the full history is kept in an audit log.
Frequently asked questions
How many approval stages can a form have?+
Up to ten stages per form, each with its own approvers and optional conditions.
Can a stage apply only to some requests?+
Yes. Give a stage a condition, such as amount over ₹50,000 or department is Sales, and it runs only when the answers match.
Do submitters know where their request is?+
Yes. They get email updates as their request moves through each stage and when it's approved, rejected or sent back for changes.
Can approvals trigger other systems?+
Yes. Each decision can send a signed webhook, or reach thousands of apps through Zapier and Make.
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