Responses and results
The step-by-step basics (opening responses, the table, searching, filtering, exporting) are in View responses. This page covers who can see what, and the reports for each form type.
What you can see depends on two things
Section titled “What you can see depends on two things”1. Your access level for the form, from your role and any shares:
| Level | You can |
|---|---|
| Cannot see responses | See that the form exists, nothing submitted |
| Can see totals only | See Results charts and counts, but not individual responses |
| Can view, identifying answers hidden | Open responses, with names, emails, phones and similar masked |
| Can view responses | Open full responses |
| Can view and download | Open full responses and export them |
The built-in Creator role sees totals only. To read individual responses, someone needs the Analyst, Admin or Owner role, or a share on the form. See Teams & roles.
2. The form’s response privacy, which overrides every role, including the owner’s:
| Privacy | Effect |
|---|---|
| Standard | “Roles apply as normal.” |
| Anonymous | “Nobody can open an individual response — not even you. Aggregate results only.” |
| Blind review | “Responses are readable, but never attributed to a person.” |
| Restricted | “Only people this form is explicitly shared with, whatever their role.” |
See Response privacy.
Reports by form type
Section titled “Reports by form type”| Form type | Tabs |
|---|---|
| Collect answers | Submissions, Results |
| Survey | Submissions, Survey report (with starts, incomplete responses and completion rate) |
| Quiz or assessment | Submissions, Results, Leaderboard, Analytics (details) |
| Poll or vote | Submissions, Results, Poll results, Audit log (details) |
| Any form with payments | Adds Payments |
Deleting responses
Section titled “Deleting responses”Deleting needs the Delete responses permission. Open a response and select Delete this response, or tick several in the table and select Delete. Deleting is permanent and can’t be undone. Export first if you might need the data.
Monthly response limits
Section titled “Monthly response limits”Each plan includes a number of responses per month across the organization: 1,000 on Free, 10,000 on Pro and 100,000 on Ultra. See Billing & plans.